How We Handle Your Information
Last Updated: November 7, 2025
Download PDF VersionLook, we get it - nobody actually enjoys reading privacy policies. But since we're lawyers who deal with sensitive corporate matters every day, we figured we owe you a straightforward explanation of how we handle your info. No legal jargon overload, just the real deal about what happens with your data when you work with us or visit our site.
When you reach out to us or become a client, we're gonna need some basic stuff to actually help you. That includes your name, company details, contact info like email and phone numbers, and obviously the specifics about whatever legal situation brought you to our door.
If you're just browsing our site, we collect standard web stuff - IP address, browser type, pages you clicked on, how long you hung around. Pretty typical internet tracking that helps us figure out if our website's actually useful or just taking up space on the server.
For actual clients, we're collecting documents, contracts, correspondence, financial records - basically everything we need to properly represent your interests in corporate litigation or whatever dispute you're dealing with. That's the nature of legal work, can't really get around it.
First and foremost, we use your info to do our job - representing you in corporate litigation, drafting your contracts, handling M&A deals, whatever you hired us for. That means analyzing your case, preparing documents, communicating with opposing counsel, filing stuff with courts or regulatory bodies.
We'll also use your contact details to send you updates about your case, invoices (yeah, sorry, lawyers gotta get paid), and occasionally info about legal developments that might actually affect your business. We're not gonna spam you with random newsletters about stuff you don't care about.
Sometimes we use anonymized data to improve our services or understand trends in corporate disputes. But that's always stripped of anything that could identify you or your company specifically.
We take security seriously because, well, we're handling sensitive corporate stuff that could tank a deal or cost you millions if it gets leaked. Our systems use industry-standard encryption, secure servers, and access controls so only people who actually need to see your files can get to them.
Physical documents are kept in locked filing systems at our Bay Street office. Digital files are stored on encrypted servers with regular backups. We've got protocols for secure email communication and file sharing - no sending confidential merger docs through some random free file-sharing site.
Our team gets regular training on confidentiality and data protection. Everyone who works here understands that loose lips don't just sink ships - they end careers and get lawyers disbarred.
Here's the deal - we don't sell your data to anyone, period. That's not our business model and honestly it'd be a massive ethical violation that'd get us in hot water with the Law Society.
We do share information when it's necessary for your representation. That means opposing counsel in a dispute, courts, arbitrators, regulatory bodies, or third-party experts like forensic accountants or technical consultants we bring in on your case.
Sometimes we're legally required to disclose information - court orders, subpoenas, regulatory investigations. We'll always try to give you a heads up if that happens, unless we're prohibited from doing so by law.
We work with certain service providers - cloud storage, document management systems, billing software. They're all bound by confidentiality agreements and we only give them access to what they absolutely need to provide their service.
Yeah, our website uses cookies. Not the chocolate chip kind, unfortunately. These are small files that help the site remember you and work properly.
We use essential cookies that make the site function - stuff like remembering you're logged into our client portal. Then there's analytics cookies that tell us how people use the site, which helps us make it less annoying to navigate.
You can disable cookies in your browser settings, but heads up - some parts of the site might not work right if you do. The client portal especially needs cookies to keep you logged in securely.
Under Canadian privacy laws (specifically PIPEDA and Ontario's privacy regulations), you've got some solid rights regarding your personal information.
You can request access to what info we have about you. Want a copy of your file? Just ask. You can also request corrections if something's inaccurate - though we'll need to verify changes to make sure we're maintaining accurate records for legal purposes.
You can ask us to delete your information, but here's the catch - as lawyers, we're required to keep certain records for specific periods under our professional rules. So we can't always delete everything immediately, even if you ask nicely.
If you don't want marketing emails, just hit unsubscribe. Easy. You'll still get essential communications about your case or account, but we won't bug you with other stuff.
We keep your information for as long as needed to provide legal services and comply with our professional obligations. For active clients, that's obviously the duration of your matter plus a reasonable period after.
After a matter closes, we're required by the Law Society of Ontario to retain files for a minimum period - typically at least six years from the end of representation, sometimes longer depending on the type of case. Corporate litigation files, especially complex commercial disputes, often need to be kept longer in case issues resurface.
Once the required retention period expires and there's no ongoing need to keep the records, we securely destroy or delete the information. That means shredding physical documents and securely wiping digital files.
We're based in Toronto and primarily serve Canadian businesses, but some of our service providers might have servers or operations outside Canada. If your data gets transferred internationally, we make sure there are appropriate safeguards in place.
This usually means contractual protections requiring the same level of security we provide here, or ensuring transfers only go to jurisdictions with adequate privacy protections. We're not shipping your confidential merger documents to some sketchy data center in a country with no privacy laws.
If you're concerned about where your data is stored, especially for sensitive matters, just let us know. We can often accommodate requests to keep everything on Canadian servers, though it might affect costs or available features.
Our services are directed at businesses and corporate clients, not children. We don't knowingly collect information from anyone under 18. If you're a minor, please don't submit any personal information through our website.
If we somehow learn we've collected data from a child, we'll delete it ASAP. If you're a parent and think your kid has given us their info, shoot us an email and we'll take care of it.
Privacy laws and our practices evolve, so we might need to update this policy from time to time. When we make significant changes, we'll post a notice on our website and update the "Last Updated" date at the top.
For current clients, we'll send you an email if there's a material change that affects how we handle your information. You won't need to do anything unless you object to the changes - in which case, let's talk about it.
We'll keep old versions archived so you can see what's changed over time if you're really into that kind of thing.
Got questions about how we handle your data? Want to exercise your privacy rights? Just confused about something in this policy? We're here to help.
Get in touch:
If you're not satisfied with our response to a privacy concern, you've got the right to file a complaint with the Office of the Privacy Commissioner of Canada. We'd rather work it out directly, but that's your call.
If you've got specific questions about how we handle your information or need to discuss confidentiality for a sensitive matter, give us a call.
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